of the Arizona State Association of the
National Association of Letter Carriers
As Amended By Convention in Phoenix, Arizona
In order to effect uniformity
in the administration of the rights, benefits and privileges of State Associations, and to
enable them to be of greater assistance to the National Association through harmony and
unity of purpose, the National Association of Letter Carriers in convention assembled
hereby ordains the following Constitution for the Government of State Associations under
Name and Object
Section 1. This Association
shall be known as the Arizona State Association of Letter Carriers.
Section 2. The objects of this Association
are to assist the National Association of Letter Carriers in maintaining a more perfect
organization and improving the Postal Career Service; to organize all letter carriers
within the state; to conduct training and educational seminars for all members; to guide
and direct activities relating to legislation within the States; and any other activities
requested by Branches; and to represent all Branches when requested.
Section 3. The Union label
shall appear on all printed matter sent out or distributed by the State Association when
Section 1. Membership of this
Association shall be composed of all members in good standing in the National Association
of Letter Carriers within the State of Arizona.
Section 2. The Arizona State
Association, at its option, may establish District Associations within the state. Such
District Associations shall be subject to the by-laws of the State Association.
Section 1 (a). This Association
shall meet every two(2) years, in the odd numbered years, at such time and place as may be
designated in the by-laws or decided upon by a majority vote at a previous session unless
conditions should arise which require a change in the date and place decided upon or
designated, when the President and Executive Board shall have authority to make such
changes of time or place and report same through the Secretary.
Section l(b). No State
Convention will be held on a holiday weekend.
Section 2. Special
meetings shall be called by the President upon the written request of not less than
one-half (50%) of the branches representing nor less than one-fourth (25%) of the
membership of the Association. The Secretary shall notify by letter each Branch entitled
to representation. in this Association, stating the object of the call. This meeting shall
transact no business other than that stated in the call.
Section 3. Twenty-five percent (25%)
of the Branches in the State representing at least twenty-five percent (25%) of the
membership in the State shall constitute a Quorum for transacting business at regular or
special meetings but less than that number may adjourn to meet at some future specified
Section 4 (a). The State Association may
advance to the Branch holding the State Convention a sum not to exceed one thousand
dollars ($1,000.00) as a primary working capital. This amount shall be returned or
accounted for to the State Executive Board within thirty (30) days after the close of the
Convention. This must be to the satisfaction of the Governing Board.
Section 4 (b). The Host Branch
of the Arizona State Association Convention shall be mandated to run the convention on a
break even basis.
Section 4 (c). Any State
Convention costs not covered by registration fee, with prior approval by State Executive
Board, shall be the responsibility of the State Association.
Section 4 (d). Copies of
all tentative contracts for services rooms and food shall be provided to the State
Executive Board for approval a minimum of 90 days prior to the date of the Convention.
Section 1. Each member shall
pay to this Association a per capita tax of two (2%) percent of the National Minimum Dues.
Those who have had fifty (50) years in the National Association, shall be exempt from such
payments. Per capita for retirees shall be waived.
Representation and Vote
Section 1. Those shall be
entitled to a voice and one vote only in the meetings of this Association shall be it's
officers, delegates, and the Delegate-at-Large.
Section 2. The basis of
representation and voting shall be: One vote for the first ten (10) members of each Branch
and there-after one vote for each additional ten (10) members or fraction thereof.
Section 3. Election of delegates to the
State Association Convention shall be conducted in accordance with Article V (5) of the
Section 4. The number of members who pay
per capita tax to this Association for the term beginning January 1, prior to the
Convention shall determine the number of the votes to which a Branch is entitled.
Section 5. A delegate cannot be admitted to
the meetings of this Association who is in arrears either to this Association or to the
National Association of Letter Carriers.
Section 1. The elective Officers of this
Association shall be: President, Vice-president, Secretary, Treasurer, Director of
Education, Director of Retired Members, N.A.L.C. Member Benefits Officer, and Five (5)
Executive Board Members.
Section 2. Any regular branch
member in good standing shall be eligible for any office of this Association; provided,
however, that the Association may provide in it's by-laws for the election of Executive
Board Members by District; with each District electing it's own Executive Board.
Section 3. Delegate-at-Large to the
National Convention from the State will be the President of the Association t~y virtue of
his office; if he is unable to attend, the Vice-president of the State Association will be
Section 3(a). The Executive Board shall
budget $1,500.00 over a two (2) year period, for the Delegate-at-Large to the National
Convention. Such funds are in lieu of any compensation paid by the Branch of the delegate,
and shall require receipts being presented and approved by the Executive Board.
Section 4. The delegate to the
Arizona State AFL-CIO Convention will be the President of the State Association by virtue
of his/her office. If he/she is una~~e to attend, the vice-president of the State
Association will be the alternate.
Section 4(a). The
Executive Board shall budget $250.00 annually for delegate expenses to the Arizona State
AFL-CIO Convention and shall require receipts being presented and approved by the
Section 5. State Officers shall not
be reimbursed, by the State Association and their Branch, for the same expenses.
Nominations and Elections
Section 1. Nominations will be held on the
first day of the convention and elections will be held on the last day of the convention
which shall take place biennially during the meetings of the Association. The installation
of Officers shall take place prior to adjournment.
Section 2. When there is more than (1)
candidate for the same office, it shall require a plurality of all votes cast for such
office to elect, such to be by written ballot. When there is one (1) candidate for any
office, the President may declare his election by consent.
Duties of Officers
Section 1. The President shall
preside at all meetings of this Association and enforce all laws thereof. He/she shall
fill all vacancies occasioned by death or otherwise, with persons duly qualified, until an
election shall be held. He/she shall sign all warrants on the Treasurer, as provided for
in this Constitution. He/she shall sign all documents and papers that require his/her
signature to properly authenticate them. He/she shall appoint at each regular meeting a
committee of three on credentials, which committee shall at once proceed to discharge its
duties; a committee of three on audit to examine at once the books of the Secretary and
the Treasurer; a committee of three on mileage and per diem, and a Sergeant-at-Arms. At
the close of each meeting, he/she shall appoint such committees as directed by the
convention, and shall have power to fill all vacancies occurring in any appointive
committee or elective office during recess. His/her correspondence with Branches, when
practicable, shall be conducted through the Secretary. He/she shall submit at the regular
meeting of the Association a written report of all his/her official acts during his/her
term of office, and he/she shall perform such other duties as the laws, rules, and usage
of this Association may require. He/she shall, together with the Treasurer, sign and file
with the Secretary of Labor on behalf of the State Association, the annual financial
report required by public law.
Section l(a). The President shall be
paid seventy-five dollars ($75.00) per quarter.
Section 2. The Vice-President
shall preside in the absence of the President, and in case of death, resignation,
disqualification, refusal or neglect of the President to discharge the duties of his/her
office, the Vice-President shall perform all the duties incumbent upon the President. The
Vice-President shall also be the Assistant Legislative Chair.
Section 2(a). The
Vice-President shall be paid twenty-five dollars ($25.00) per quarter.
Section 3. The Secretary shall keep a
current record of the proceedings of the Association. He/she shall read or cause to be
read all communications, reports, etc., and attest all orders drawn on the Treasurer.
He/she shall draw all warrants on the Treasurer, ordered by the Association, and signed by
the President, for money in payment of bills that have been approved by the Executive
Board. He/she shall conduct the correspondence of this Association. He/she shall keep a
correct record of the name, number, date of affiliation, and location of each Branch of
this Association. He/she shall receive all moneys due this Association, and at the end of
each month, turn same over to the Treasurer. He/she shall make annual reports to the
Executive Board and to every Branch of this Association giving the receipts and
disbursements of the Association in detail as shown by the books in his/her office. He/she
shall perform such other duties as the laws, rules, and usage of this Association may
require and shall deliver to his/her successor in office or to this Association all
property of this Association in his/her possession at the expiration of his/her term of
office, upon an earlier termination thereof. He/she shall give a good and sufficient bond
for the faithful performance of his/her duties in the sum of $30,000.00 which bond must be
approved by and deposited with the Executive Board of this Association. The premium on
said bond shall be paid by this Association.
Section 3(a). The Secretary
shall be paid fifty dollars ($50.00) per quarter.
Section 4. The Treasurer shall receive from
the Secretary all moneys which may be paid to this Association, giving his/her receipt
therefor. He/she shall deposit all moneys received by him/her in depositories designated
by the Executive Board and approved by the President. Such deposi~s shall be in the name
of the Arizona State Association of Letter Carriers and interest thereon shall be credited
to the General Fund of this Association. Transfer of funds from one depository to another
and payment of such drafts and orders as may be drawn on his/her shall be made in such
manner as prescribed by the Executive Board. He/she shall keep a true and correct account
of all moneys received and paid out belonging to this Association, and shall at the end of
his/her term, or when called upon by the Executive Board, account for and deliver to this
Association or, his/her successor in office all moneys, books, papers, securities, and
other property of said Association that may have come into his/her hands that may have not
been previously and lawfully disposed of. For the faithful performance of his/her duties.
He/she shall give a good and sufficient bond in the sum of $30,000.00 which bond must be
approved by and deposited with the Executive Board. This bond may be increased by the
Association or by the President during a recess when in his/her judgment this sum is not
sufficient to cover the amount which may accumulate in the Treasury during his/her term of
Section 4(a). The Treasurer
shall be paid fifty dollars ($50.00) per quarter.
Section 5. The Executive Board shall have
charge of the property of this Association. They shall designate depositories in which the
Treasurer shall deposit all funds of this Association received by him/her. They shall
examine all bills, approve the same if found correct, and keep a correct account of all
bills audited. In conjunction with the President, they shall have general supervision and
control of the Association during recess. They shall act as Trustees of this Association
and in every way carry out the interests of this Association.
Section 6. All formal action of the
Executive Board or standing committees during recess shall be recorded by the Secretary
signed by a majority of the members of the Board or of such committees, and be reported to
the membership in the next issue of any existing State publication following such formal
action by the Executive Board or standing committee.
Section 6(a). The following
officers are required to submit, at each State Convention, a report outlining their
activities during their term: President, Vice-president, Secretary, Treasurer, Director of
Education, Director of Retirees, Member Benefits Officer, and a combined Trustee report.
Section 7. The Director of Education in
consort with the Executive Board, shall have authority to arrange for seminars and
training schools on State, District, and Branch levels. Such state-sponsored seminars and
schools shall be supplemental to educational programs arranged by the National Business
Agent for that region, and will not require approval by the National Business Agent.
Section 7(a). The Director of Education
shall be paid twenty-five dollars ($25.00) per quarter.
Director of Retired
Section 8. The Director of Retired Members
duties shall be to coordinate, consort with and under the direction of the State
President, all activities of the retired members and shall be the retirement legislative
Section 8(a). The Director of
retired Members shall be paid twenty-five dollars ($25.00) per quarter.
Section 9. The N.A.L.C. Member Benefits
Officer's duties shall be to coordinate, consort with and under the direction of the State
President, all activities of the N.A.L.C. health benefits, mutual benefits, and death
benefits of this association.
Committees and Other Positions
Committee on Credentials
Section 1. The Committee on Credentials
shall examine the credentials of all delegates to the meetings of this Association and
shall report at once to the Association in convention assembled.
Section 2. The Sergeant-at-Arms
shall preserve order at all regular and special meetings, and perform such other duties as
the President may direct.
Section 3. The duties of the
Delegate-at-Large shall be to represent this Association and promote it's welfare at
meetings of the National Association and to report back to this Association at it's annual
or biennial meeting.
Section 4. The Committee on
Audit shall examine the books and accounts of the Secretary and the Treasurer and report
to the Association in convention assembled immediately after the report of officers.
Mileage and Per Diem
Section 5. The Committee on
Mileage and Per Diem shall make up duplicate pay rolls whereon shall be recorded the name,
residence, and amount due each member entitled thereto for mileage and per diem. This
report shall be presented to the meeting prior to the installation of officers.
Section 6. The Executive Board shall
constitute a Committee on Supplies, and shall contract for all necessary supplies in
accordance with such regulations as may be adopted by this Association.
Section 6(a). Expenses for supplies or
office equipment for the State Association in excess of $250.00 will require approval of
the majority of the Executive Board. An itemized statement must be presented.
Section 7. This committee shall
consist of five(5) members from five(5) different branches who shall select an outstanding
member. This selection shall be based on the union participation and exemplifies unionism
through community work or political action. Signed letters of recommendation to be
received by the state secretary on the first day of the Arizona State Convention.
Section 8. There shall be a
Committee on Legislation consisting of at least one(l) member from each Congressional
District, that will be known as the Legislation Liaison(s) for that Congressional
District. The members of the committee shall be appointed by the President, and serve for
a term of two (2) years.
Section 8(a). The duties
of this committee will be to keep the members of their respective districts informed of
legislation Current in Congress affecting Letter Carriers and to promote campaigns for
passage of said legislation.
Mileage and Per Diem
Section 1. This Association
shall pay the current Federal prevailing rate per mile and incurred expenses (subject to
receipts being presented and approved by the Executive Board).
Section 2. The President of this
Association and/or any person assigned by the president, Executive Board or the Convention
to carry out an assigned task for the State Association, shall be paid for mileage,
incurred expenses (subject to receipts being presented and approved by the Executive
Board) and loss of pay when LWOP. The person shall be paid according to the step he/she is
in. Compensation for approved assignments for those in a non-pay status shall be made at a
rate equal to a Step 5, Level O Letter Carrier.
Section 3. Beginning January 1, 1998, and
every year thereafter, the Arizona State Association shall donate ($500) five hundred
dollars to the Arizona State Letter Carriers Auxiliary for expenses for the coming year.
This Association shall take no
action on behalf of letter carriers independent of the National Association of Letter
Carrier;s, but shall at all times act in harmony and in conjunction with the officers of
the National Association of Letter Carriers.
Any action of this Association
in convention assembled which shall have been protested in writing, signed by a majority
of the Branches in good standing in this Association, and filed with the Secretary of this
association shall, within thirty (30) days, be submitted by his/her to all Branches in
good standing in this Association for referendum vote. Two-thirds of the votes cast shall
be necessary to rescind such protested action.
Section 1. An appeal may be taken to the
President from the decision of any other officer of the State Association in Convention
assembled from any decisions of the President, which appeal must be takes at the
Convention at which the subject appealed from is under consideration and before any other
business is taken up for action; and any member or Branch considering that an injustice
has been done him/her or it by a decision of the State Association may appeal, in writing
to the Committee on Appeals of the National Association.
Section 2. When an appeal from
the action of the State Association is taken, the following rules must be observed:
First: The appeal must be in writing and
filed with the Secretary of the State Association with any supporting written testimony,
arguments, and briefs within twenty (20) days from the date the State Association decision
appealed from was made.
Second: The State Association shall then be
allowed twenty (20) days to prepare its reply, which reply shall be in writing and
attested to as true and accurate by the Secretary of the State Association.
A copy of this reply, which shall include
all supporting testimony, arguments, and briefs the State Association shall submit, shall
be immediately transmitted by the Secretary to the appellant and the reply of the State
association thereto, via registered mail, to the Chairman of the Committee of Appeals of
the National Association. Either party to an appeal from a decision of the State
Association to the Committee of Appeals of the National Association, may, if dissatisfied
with the decision, appeal to the National Convention of the National Association of letter
Carriers in accordance with the procedure set out: in Article XI (11), Section 4, of the
This Constitution shall not be altered or
amended except through the Arizona State Association of Letter Carriers in convention
assembled, and in the same manner as provided for the alteration or amendment of the
Constitution of the National Association of Letter Carriers.
Order of Business
1. Roll of Officers.
2. Calling Roll of Representatives
3. Reading Minutes of previous meeting.
4. Report of Committee on Credentials.
5. Report of Officers/Executive Board.
6. Nomination of officers and host city.
7. Report of Committee on Audit.
8. Reports of Special Committees.
9. Unfinished Business.
10. New Business, Presentation of
Resolutions, Petitions, etc., by Branches in their numerical order.
11. Report of Committee on Mileage and Per
12. Election of Officers and Host City.
13. Installation of Officers.