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National Association of Letter Carriers
Arizona State Association

Affiliated AFL-CIO

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By-law's of the Arizona State Association of the
National Association of Letter Carriers

As Amended By Convention in Phoenix, Arizona
June 4-5,1999


Preamble

In order to effect uniformity in the administration of the rights, benefits and privileges of State Associations, and to enable them to be of greater assistance to the National Association through harmony and unity of purpose, the National Association of Letter Carriers in convention assembled hereby ordains the following Constitution for the Government of State Associations under it's jurisdiction.

Article 1
Name and Object

Section 1. This Association shall be known as the Arizona State Association of Letter Carriers.

Section 2. The objects of this Association are to assist the National Association of Letter Carriers in maintaining a more perfect organization and improving the Postal Career Service; to organize all letter carriers within the state; to conduct training and educational seminars for all members; to guide and direct activities relating to legislation within the States; and any other activities requested by Branches; and to represent all Branches when requested.

Section 3. The Union label shall appear on all printed matter sent out or distributed by the State Association when possible.

Article 2
Membership

Section 1. Membership of this Association shall be composed of all members in good standing in the National Association of Letter Carriers within the State of Arizona.

Section 2. The Arizona State Association, at its option, may establish District Associations within the state. Such District Associations shall be subject to the by-laws of the State Association.

Article 3
Meetings

Section 1 (a). This Association shall meet every two(2) years, in the odd numbered years, at such time and place as may be designated in the by-laws or decided upon by a majority vote at a previous session unless conditions should arise which require a change in the date and place decided upon or designated, when the President and Executive Board shall have authority to make such changes of time or place and report same through the Secretary.

Section l(b). No State Convention will be held on a holiday weekend.

Section 2. Special meetings shall be called by the President upon the written request of not less than one-half (50%) of the branches representing nor less than one-fourth (25%) of the membership of the Association. The Secretary shall notify by letter each Branch entitled to representation. in this Association, stating the object of the call. This meeting shall transact no business other than that stated in the call.

Section 3. Twenty-five percent (25%) of the Branches in the State representing at least twenty-five percent (25%) of the membership in the State shall constitute a Quorum for transacting business at regular or special meetings but less than that number may adjourn to meet at some future specified time.

Section 4 (a). The State Association may advance to the Branch holding the State Convention a sum not to exceed one thousand dollars ($1,000.00) as a primary working capital. This amount shall be returned or accounted for to the State Executive Board within thirty (30) days after the close of the Convention. This must be to the satisfaction of the Governing Board.

Section 4 (b). The Host Branch of the Arizona State Association Convention shall be mandated to run the convention on a break even basis.

Section 4 (c). Any State Convention costs not covered by registration fee, with prior approval by State Executive Board, shall be the responsibility of the State Association.

Section 4 (d). Copies of all tentative contracts for services rooms and food shall be provided to the State Executive Board for approval a minimum of 90 days prior to the date of the Convention.

Article 4
Revenue

Section 1. Each member shall pay to this Association a per capita tax of two (2%) percent of the National Minimum Dues. Those who have had fifty (50) years in the National Association, shall be exempt from such payments. Per capita for retirees shall be waived.

Article 5
Representation and Vote

Section 1. Those shall be entitled to a voice and one vote only in the meetings of this Association shall be it's officers, delegates, and the Delegate-at-Large.

Section 2. The basis of representation and voting shall be: One vote for the first ten (10) members of each Branch and there-after one vote for each additional ten (10) members or fraction thereof.

Section 3. Election of delegates to the State Association Convention shall be conducted in accordance with Article V (5) of the National Constitution.

Section 4. The number of members who pay per capita tax to this Association for the term beginning January 1, prior to the Convention shall determine the number of the votes to which a Branch is entitled.

Section 5. A delegate cannot be admitted to the meetings of this Association who is in arrears either to this Association or to the National Association of Letter Carriers.

Article 6
Officers

Section 1. The elective Officers of this Association shall be: President, Vice-president, Secretary, Treasurer, Director of Education, Director of Retired Members, N.A.L.C. Member Benefits Officer, and Five (5) Executive Board Members.

Section 2. Any regular branch member in good standing shall be eligible for any office of this Association; provided, however, that the Association may provide in it's by-laws for the election of Executive Board Members by District; with each District electing it's own Executive Board.

Section 3. Delegate-at-Large to the National Convention from the State will be the President of the Association t~y virtue of his office; if he is unable to attend, the Vice-president of the State Association will be the alternate

Section 3(a). The Executive Board shall budget $1,500.00 over a two (2) year period, for the Delegate-at-Large to the National Convention. Such funds are in lieu of any compensation paid by the Branch of the delegate, and shall require receipts being presented and approved by the Executive Board.

Section 4. The delegate to the Arizona State AFL-CIO Convention will be the President of the State Association by virtue of his/her office. If he/she is una~~e to attend, the vice-president of the State Association will be the alternate.

Section 4(a). The Executive Board shall budget $250.00 annually for delegate expenses to the Arizona State AFL-CIO Convention and shall require receipts being presented and approved by the Executive Board.

Section 5. State Officers shall not be reimbursed, by the State Association and their Branch, for the same expenses.

Article 7
Nominations and Elections

Section 1. Nominations will be held on the first day of the convention and elections will be held on the last day of the convention which shall take place biennially during the meetings of the Association. The installation of Officers shall take place prior to adjournment.

Section 2. When there is more than (1) candidate for the same office, it shall require a plurality of all votes cast for such office to elect, such to be by written ballot. When there is one (1) candidate for any office, the President may declare his election by consent.

Article 8
Duties of Officers

President

Section 1. The President shall preside at all meetings of this Association and enforce all laws thereof. He/she shall fill all vacancies occasioned by death or otherwise, with persons duly qualified, until an election shall be held. He/she shall sign all warrants on the Treasurer, as provided for in this Constitution. He/she shall sign all documents and papers that require his/her signature to properly authenticate them. He/she shall appoint at each regular meeting a committee of three on credentials, which committee shall at once proceed to discharge its duties; a committee of three on audit to examine at once the books of the Secretary and the Treasurer; a committee of three on mileage and per diem, and a Sergeant-at-Arms. At the close of each meeting, he/she shall appoint such committees as directed by the convention, and shall have power to fill all vacancies occurring in any appointive committee or elective office during recess. His/her correspondence with Branches, when practicable, shall be conducted through the Secretary. He/she shall submit at the regular meeting of the Association a written report of all his/her official acts during his/her term of office, and he/she shall perform such other duties as the laws, rules, and usage of this Association may require. He/she shall, together with the Treasurer, sign and file with the Secretary of Labor on behalf of the State Association, the annual financial report required by public law.

Section l(a). The President shall be paid seventy-five dollars ($75.00) per quarter.

Vice-President

Section 2. The Vice-President shall preside in the absence of the President, and in case of death, resignation, disqualification, refusal or neglect of the President to discharge the duties of his/her office, the Vice-President shall perform all the duties incumbent upon the President. The Vice-President shall also be the Assistant Legislative Chair.

Section 2(a). The Vice-President shall be paid twenty-five dollars ($25.00) per quarter.

Secretary

Section 3. The Secretary shall keep a current record of the proceedings of the Association. He/she shall read or cause to be read all communications, reports, etc., and attest all orders drawn on the Treasurer. He/she shall draw all warrants on the Treasurer, ordered by the Association, and signed by the President, for money in payment of bills that have been approved by the Executive Board. He/she shall conduct the correspondence of this Association. He/she shall keep a correct record of the name, number, date of affiliation, and location of each Branch of this Association. He/she shall receive all moneys due this Association, and at the end of each month, turn same over to the Treasurer.  He/she shall make annual reports to the Executive Board and to every Branch of this Association giving the receipts and disbursements of the Association in detail as shown by the books in his/her office. He/she shall perform such other duties as the laws, rules, and usage of this Association may require and shall deliver to his/her successor in office or to this Association all property of this Association in his/her possession at the expiration of his/her term of office, upon an earlier termination thereof. He/she shall give a good and sufficient bond for the faithful performance of his/her duties in the sum of $30,000.00 which bond must be approved by and deposited with the Executive Board of this Association. The premium on said bond shall be paid by this Association.

Section 3(a). The Secretary shall be paid fifty dollars ($50.00) per quarter.

Treasurer

Section 4. The Treasurer shall receive from the Secretary all moneys which may be paid to this Association, giving his/her receipt therefor. He/she shall deposit all moneys received by him/her in depositories designated by the Executive Board and approved by the President. Such deposi~s shall be in the name of the Arizona State Association of Letter Carriers and interest thereon shall be credited to the General Fund of this Association. Transfer of funds from one depository to another and payment of such drafts and orders as may be drawn on his/her shall be made in such manner as prescribed by the Executive Board. He/she shall keep a true and correct account of all moneys received and paid out belonging to this Association, and shall at the end of his/her term, or when called upon by the Executive Board, account for and deliver to this Association or, his/her successor in office all moneys, books, papers, securities, and other property of said Association that may have come into his/her hands that may have not been previously and lawfully disposed of. For the faithful performance of his/her duties. He/she shall give a good and sufficient bond in the sum of $30,000.00 which bond must be approved by and deposited with the Executive Board. This bond may be increased by the Association or by the President during a recess when in his/her judgment this sum is not sufficient to cover the amount which may accumulate in the Treasury during his/her term of office.

Section 4(a). The Treasurer shall be paid fifty dollars ($50.00) per quarter.

Executive Board

Section 5. The Executive Board shall have charge of the property of this Association. They shall designate depositories in which the Treasurer shall deposit all funds of this Association received by him/her. They shall examine all bills, approve the same if found correct, and keep a correct account of all bills audited. In conjunction with the President, they shall have general supervision and control of the Association during recess. They shall act as Trustees of this Association and in every way carry out the interests of this Association.

Section 6. All formal action of the Executive Board or standing committees during recess shall be recorded by the Secretary signed by a majority of the members of the Board or of such committees, and be reported to the membership in the next issue of any existing State publication following such formal action by the Executive Board or standing committee.

Section 6(a). The following officers are required to submit, at each State Convention, a report outlining their activities during their term: President, Vice-president, Secretary, Treasurer, Director of Education, Director of Retirees, Member Benefits Officer, and a combined Trustee report.

Director of Education

Section 7. The Director of Education in consort with the Executive Board, shall have authority to arrange for seminars and training schools on State, District, and Branch levels. Such state-sponsored seminars and schools shall be supplemental to educational programs arranged by the National Business Agent for that region, and will not require approval by the National Business Agent.

Section 7(a). The Director of Education shall be paid twenty-five dollars ($25.00) per quarter.

Director of Retired Members

Section 8. The Director of Retired Members duties shall be to coordinate, consort with and under the direction of the State President, all activities of the retired members and shall be the retirement legislative advocate.

Section 8(a). The Director of retired Members shall be paid twenty-five dollars ($25.00) per quarter.

Member Benefits Officer

Section 9. The N.A.L.C. Member Benefits Officer's duties shall be to coordinate, consort with and under the direction of the State President, all activities of the N.A.L.C. health benefits, mutual benefits, and death benefits of this association.

Article 9
Committees and Other Positions

Committee on Credentials

Section 1. The Committee on Credentials shall examine the credentials of all delegates to the meetings of this Association and shall report at once to the Association in convention assembled.

Sergeant-Arms

Section 2. The Sergeant-at-Arms shall preserve order at all regular and special meetings, and perform such other duties as the President may direct.

Delegate-at-Large

Section 3. The duties of the Delegate-at-Large shall be to represent this Association and promote it's welfare at meetings of the National Association and to report back to this Association at it's annual or biennial meeting.

Committee on Audit

Section 4. The Committee on Audit shall examine the books and accounts of the Secretary and the Treasurer and report to the Association in convention assembled immediately after the report of officers.

Committee on Mileage and Per Diem

Section 5. The Committee on Mileage and Per Diem shall make up duplicate pay rolls whereon shall be recorded the name, residence, and amount due each member entitled thereto for mileage and per diem. This report shall be presented to the meeting prior to the installation of officers.

Committee on Supplies

Section 6. The Executive Board shall constitute a Committee on Supplies, and shall contract for all necessary supplies in accordance with such regulations as may be adopted by this Association.

Section 6(a). Expenses for supplies or office equipment for the State Association in excess of $250.00 will require approval of the majority of the Executive Board. An itemized statement must be presented.

Outstanding Member Committee

Section 7. This committee shall consist of five(5) members from five(5) different branches who shall select an outstanding member. This selection shall be based on the union participation and exemplifies unionism through community work or political action. Signed letters of recommendation to be received by the state secretary on the first day of the Arizona State Convention.

Committee on Legislation

Section 8. There shall be a Committee on Legislation consisting of at least one(l) member from each Congressional District, that will be known as the Legislation Liaison(s) for that Congressional District. The members of the committee shall be appointed by the President, and serve for a term of two (2) years.

Section 8(a). The duties of this committee will be to keep the members of their respective districts informed of legislation Current in Congress affecting Letter Carriers and to promote campaigns for passage of said legislation.

Article 10
Mileage and Per Diem

Section 1. This Association shall pay the current Federal prevailing rate per mile and incurred expenses (subject to receipts being presented and approved by the Executive Board).

Section 2. The President of this Association and/or any person assigned by the president, Executive Board or the Convention to carry out an assigned task for the State Association, shall be paid for mileage, incurred expenses (subject to receipts being presented and approved by the Executive Board) and loss of pay when LWOP. The person shall be paid according to the step he/she is in. Compensation for approved assignments for those in a non-pay status shall be made at a rate equal to a Step 5, Level O Letter Carrier.

Section 3. Beginning January 1, 1998, and every year thereafter, the Arizona State Association shall donate ($500) five hundred dollars to the Arizona State Letter Carriers Auxiliary for expenses for the coming year.

Article 11
Prohibition

This Association shall take no action on behalf of letter carriers independent of the National Association of Letter Carrier;s, but shall at all times act in harmony and in conjunction with the officers of the National Association of Letter Carriers.

Article 12
Referendum

Any action of this Association in convention assembled which shall have been protested in writing, signed by a majority of the Branches in good standing in this Association, and filed with the Secretary of this association shall, within thirty (30) days, be submitted by his/her to all Branches in good standing in this Association for referendum vote. Two-thirds of the votes cast shall be necessary to rescind such protested action.

Article 13
Appeals

Section 1. An appeal may be taken to the President from the decision of any other officer of the State Association in Convention assembled from any decisions of the President, which appeal must be takes at the Convention at which the subject appealed from is under consideration and before any other business is taken up for action; and any member or Branch considering that an injustice has been done him/her or it by a decision of the State Association may appeal, in writing to the Committee on Appeals of the National Association.

Section 2. When an appeal from the action of the State Association is taken, the following rules must be observed:

First: The appeal must be in writing and filed with the Secretary of the State Association with any supporting written testimony, arguments, and briefs within twenty (20) days from the date the State Association decision appealed from was made.

Second: The State Association shall then be allowed twenty (20) days to prepare its reply, which reply shall be in writing and attested to as true and accurate by the Secretary of the State Association.

A copy of this reply, which shall include all supporting testimony, arguments, and briefs the State Association shall submit, shall be immediately transmitted by the Secretary to the appellant and the reply of the State association thereto, via registered mail, to the Chairman of the Committee of Appeals of the National Association. Either party to an appeal from a decision of the State Association to the Committee of Appeals of the National Association, may, if dissatisfied with the decision, appeal to the National Convention of the National Association of letter Carriers in accordance with the procedure set out: in Article XI (11), Section 4, of the National Constitution.

Article 14
Amendments

This Constitution shall not be altered or amended except through the Arizona State Association of Letter Carriers in convention assembled, and in the same manner as provided for the alteration or amendment of the Constitution of the National Association of Letter Carriers.

Article 15
Order of Business

1. Roll of Officers.

2. Calling Roll of Representatives of Delegates.

3. Reading Minutes of previous meeting.

4. Report of Committee on Credentials.

5. Report of Officers/Executive Board.

6. Nomination of officers and host city.

7. Report of Committee on Audit.

8. Reports of Special Committees.

9. Unfinished Business.

10. New Business, Presentation of Resolutions, Petitions, etc., by Branches in their numerical order.

11. Report of Committee on Mileage and Per Diem.

12. Election of Officers and Host City.

13. Installation of Officers.

14. Adjournment.

 

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